Leading large Design organizations, I’ve realized one of the most important areas to gain leverage is through time management. I’ve prototyped many approaches to streamlining my days, maintaining focus, and getting results.
I’m going to share three routines that will provide leverage, allow you to scale, and drive impact for the business. I’m inspired to share these because I’ve used them myself, and reaped the benefits.
With these routines, I hope you’ll be able to achieve 10x results.
#1: Audit your calendar and align your schedule with your top priorities.
Make sure the meetings on your calendar move you forward on your most important goals. After you’ve defined your ruthless priorities, map out how meetings, reviews, and worksessions move those programs forward. Audit where you’re spending your time and remove as many unnecessary meetings as possible — aim for a minimum of 30% reduction. Time block your schedule to reduce context switching.
The reason you audit and align your calendar is to eliminate anything from distracting you from the priorities that will move your team and the business forward. This exercise has one of the largest impacts on your performance because it’s where you spend your time day-to-day. You never get more time in the day, but ruthless time management will help you get the most out of each one. Take back your schedule.
#2: Start every week with a planning session and end with a review.
On Monday morning, set aside 30 minutes to plan for the week ahead. On Friday, spend 60 minutes on a weekly review to recap the week, assess progress, and reflect on learnings. Making space for planning and reviewing will increase your velocity and progress against priorities. It will also highlight anything that’s creeping into your schedule that needs to be removed.
#3: Design your meetings for outcomes, and expect the same from others.
Meetings should only be to debate, decide, discuss, or develop your people. When you do require a meeting, make sure it has an agenda and clear outcomes. Otherwise, decline meetings like it’s your job. Everything else can happen asynchronously with digital tools.
I hope these routines give you the impact that they’ve provided for me. Reach out to me with any questions!